Why not just use Buildertrend, Procore or Jobber?

Because they are products, and a product has to make every contractor work the same way. If your process already fits one of them, buy it — it will be cheaper and better supported than anything custom. This is for the contractor whose margin, payout rules, approval chain or bilingual crew do not fit the box, and who is currently keeping the difference in a spreadsheet.

What does bilingual actually mean here?

The office works in English and the crew works in Spanish, in the same system, at the same time — not one translated interface that everybody switches. A foreman opens his jobs and his payout in Spanish; the office sees the money in English. Most construction software translates the buttons and stops there.

Why does it start with a paid teardown instead of a free quote?

Because the thing that makes a build run long is not the code, it is an unclear picture of how the business actually works. Ninety minutes and a written map fixes that before anyone commits to a build, and it is the document the build is made from. It is credited in full if you go ahead, and it is yours to keep if you do not.

You do, and your data is yours and exportable on request at any time. It runs on managed infrastructure rather than on your own server, which is what the monthly Care subscription pays for — hosting, backups, monitoring, support and small changes.

For specialty trade contractors · English and Spanish

The back office for a contracting business.

Jobs, estimates, subcontractors, materials, and the money — one system, on a phone, that your office and your crews can both actually use. Built around how you already work, not the other way round.

Every figure in this console is sample data, shown to demonstrate the interface. It is not real client data and not a performance claim.

What this replaces

You can price a job in your head. You cannot price forty of them from a spreadsheet.

Estimates that went out three weeks ago and never came back.

Sub payouts reconciled from memory at the end of the month. Job profit that nobody knows until the job closes. The office running in English, the crew running in Spanish, and WhatsApp holding the two together. None of that is a discipline problem — it is what happens when a business outgrows the tools it started with.

Who this is for

Electrical, plumbing, HVAC, roofing, concrete, drywall, framing, remodel GCs. Roughly five to forty people in the field, an owner who still knows every job by name, and a business that has quietly outgrown the spreadsheet it was run on for years.

If you have one van and one job at a time, you do not need this and I will tell you so. If you are large enough to have an operations department, you are past what one person should be building for you.

You are hiring an office manager, an estimator or a bookkeeper to hold it together

Quotes go quiet and nobody finds out until someone remembers

You know the year was profitable. You do not know which jobs made it

Sub payouts and materials get matched to jobs after the fact, by hand

The office works in English and the crews work in Spanish

Click through it — this is the working thing, not a picture of one

Every tab below works. The numbers in it are sample data for a business that does not exist, clearly marked, so nothing here is anyone’s real financials — but the workflows are the real ones, and yours would be built to your process rather than this one.

FS-05Cardinal Ridge Mechanical

Live00:00:00

Open contract

$535K

2 active projects

Pipeline value

$1.52M

3 bids · avg $508K

AR · 60+ days

$72K

1 project · Post Oak

Overdue liens

action needed today

Contract-to-cash · every open job

billed vs collected

Outstanding receivables

$135,600

Sunset Business Park · Bldg 4

0-30d

Meridian Development · contract $195K · retention $15.6K

Billed

$78K

Paid

$62K

Outstanding

$16K

Collected32% of contract

billed 40%

Cedar Ridge Elementary · Mechanical

31-60d

Ashland Builders · contract $340K · retention $34.0K

Billed

$240K

Paid

$192K

Outstanding

$48K

Collected56% of contract

billed 71%

Post Oak Medical Plaza

60+d

Bracewell Construction · contract $480K · retention $48.0K

Billed

$480K

Paid

$408K

Outstanding

$72K

Collected85% of contract

billed 100%

Riverside Apartments · Bldg A

warranty

Cardinal Ridge Direct · contract $285K · retention $0.0K

Billed

$285K

Paid

$285K

Outstanding

$0K

Collected100% of contract

billed 100%

Progress billing is generated from the schedule of values on the same day every month, and every payment posts against the job it belongs to — so the $97,600 held in retention is tracked as money owed, not money forgotten. Anything past 60 days escalates to the owner.

How most of it runs now

Estimates in a folder · follow-up depends on somebody remembering
Job profit calculated at close-out, when it is too late to act on
Sub payouts and materials matched to jobs by hand at month end
Crew gets the day's work over WhatsApp, in a group that also has photos and jokes in it
Who owes you what lives in one person's head and one spreadsheet tab
The office speaks English, the crew speaks Spanish, and the gap is bridged by phone calls

How it runs after

Every estimate logged with its own follow-up date — a quote going quiet is a visible state, not a memory
Job profit visible while the job is still open, with subs and materials already attached
Payouts and materials tagged to the job as they happen, so month end is a report and not a reconstruction
Crew opens their own jobs and their own expected payout, on their phone, in Spanish
AR and AP on one screen — who owes you, who you owe, and what is overdue
One system, two languages, at the same time — not a translated interface everybody has to switch

What it costs, and in what order

Nobody signs a build first.

It starts with ninety minutes and a written map, because the thing that makes a build run long is never the code — it is an unclear picture of how the business really works.

Step 1

Operations Teardown

Ninety minutes where you walk me through how the work actually moves — the spreadsheet, the WhatsApp groups, the estimate folder, the way payments get chased.

Within 48 hours you get back: a map of your operation as it stands, the three places time and money are leaking, a design for the system that closes them, and a fixed price to build it.

Yours to keep either way. Credited in full if you go ahead.

$500

credited against the build

Step 2

The Core Build

Jobs · estimates and close rate · subcontractors and materials · invoicing and who owes what · job-level profit · company financials · reports.

English and Spanish. Works on a phone in a truck. Written scope and a fixed price before any work starts.

$6,500

roughly three weeks · 25% to start

Step 3

Modules, when you want them

Crew app · client portal · scheduling and dispatch · payroll and commission calculation · QuickBooks sync · document and photo capture · lien-waiver tracking.

Never bundled into the first quote. You add one when the first system has earned it.

$1,500–$4,000

each, quoted separately

Ongoing

Care

Hosting, backups, monitoring, support and small changes. The exact amount and the exact billing date are stated in plain language before anything starts.

15% off if you pay a year up front. Required, because the system runs on infrastructure I maintain rather than a server you have to look after.

$250–$450

per month · required

A bigger operation — several entities, multiple locations, payroll and commission rules that actually matter — is a larger build and gets quoted as one. The teardown is where that number comes from, and it is a fixed number rather than a range.

The $500 teardown, precisely

1 · The map

How your operation runs today, drawn out — one diagram and one page. Most owners have never seen their own business drawn, and it is usually the most useful part.

2 · The three leaks

The three places time and money are actually going, named specifically, each with a reasoned estimate of what it costs you. Reasoned, and shown — never a statistic I cannot source.

3 · The design

What would get built, in what order, and what each phase changes about your week. Written so you could hand it to somebody else to build if you wanted to.

4 · The fixed price

One number, not a range, with the $500 credited against it — plus an honest note on what happens if you do nothing, which is sometimes the right answer.

The honest part

Buy the product if the product fits

Buildertrend, Procore and Jobber are good software. If your process already fits one of them, buy it — it will be cheaper than anything custom and better supported. This is for the contractor whose payout rules, approval chain, margin structure or bilingual crew do not fit the box, and who is currently keeping the difference in a spreadsheet.

You own it, and your data is yours

Exportable on request, any time, stated in the written scope rather than discovered later. It runs on infrastructure I maintain rather than a server you have to look after, which is what the monthly Care fee pays for.

Bilingual means both at once

A foreman opens his jobs and his expected payout in Spanish. The office sees the money in English. Same system, same moment, no switching. Most construction software translates the buttons and stops there, which is why the WhatsApp groups never go away.

No numbers I cannot source

You will not find a percentage anywhere on this page claiming what this saves, and the demo above is sample data for a business that does not exist. Anything I quote about your business will come from your own figures, in the teardown, with the arithmetic shown.

Next step

Start with a call, not a quote.

Thirty minutes, free, about what is being done by hand in your business. Some of those calls end with me saying the fix is smaller than a build, or that there is not one worth paying for yet. If it is a fit, the $500 teardown is what comes next.

Book a 30-minute call Or email me directly

info@noumansadiq.com · +1 (929) 939-4060 · WhatsApp wa.me/19299394060