Flagship System · FS-05

Contractor Financial Operations

FLAGSHIP · $12K–$25K PROJECT BAND

What this replaces

One missed lien-waiver deadline can cost a GC-scale contractor five figures.

Bid pipelines, change orders, lien waivers, subcontractor pay applications, weather delay claims — the operator running $2M-$20M a year manages all six in QuickBooks, three spreadsheets, and email.

One missed deadline is real money. This system pulls every financial surface into one workspace with the compliance drift caught before it costs anything.

Live system — this is the actual product

FS-05Cardinal Ridge Mechanical
Live

Open contract

$535K

2 active projects

Pipeline value

$1.52M

3 bids · avg $508K

AR · 60+ days

$72K

1 project · Post Oak

Overdue liens

1

action needed today

Contract-to-cash · every open job

billed vs collected

Outstanding receivables

$135,600

Sunset Business Park · Bldg 4

0-30d

Meridian Development · contract $195K · retention $15.6K

Billed

$78K

Paid

$62K

Outstanding

$16K

Collected32% of contract

billed 40%

Cedar Ridge Elementary · Mechanical

31-60d

Ashland Builders · contract $340K · retention $34.0K

Billed

$240K

Paid

$192K

Outstanding

$48K

Collected56% of contract

billed 71%

Post Oak Medical Plaza

60+d

Bracewell Construction · contract $480K · retention $48.0K

Billed

$480K

Paid

$408K

Outstanding

$72K

Collected85% of contract

billed 100%

Riverside Apartments · Bldg A

warranty

Cardinal Ridge Direct · contract $285K · retention $0.0K

Billed

$285K

Paid

$285K

Outstanding

$0K

Collected100% of contract

billed 100%

Progress billing is generated from the schedule of values on the same day every month, and every payment posts against the job it belongs to — so the $97,600 held in retention is tracked as money owed, not money forgotten. Anything past 60 days escalates to the owner.

GC-scale ops today

  • Bid follow-ups tracked in a spreadsheet · half the time missed the deadline
  • Change orders emailed, sometimes approved, sometimes not — billed anyway, disputed later
  • Lien waivers generated in Word from an old template · one wrong statute reference = void
  • Subcontractor pay-apps processed without matching signed waivers · exposure at close-out
  • Weather delays remembered by memory · claims filed late or not at all

GC-scale ops with this system

  • Bid pipeline with follow-up scheduling per bid, win-loss reason logged for every closed bid
  • Change-order workflow: internal → GC review → approved → auto-generates contract addendum
  • Lien waivers auto-generated per state statute (TX/CA/NY/FL) at each payment tranche
  • No pay-app clears without matching signed waiver from the sub — enforced at the workflow level
  • Weather delays auto-logged from nearest NOAA station · claim drafts pre-filled with conditions + hours lost

More systems

See the dashboards →
FS-01Practice Operations Command CenterDental & medical practicesOpen →FS-02Field Operations HQMulti-crew field serviceOpen →FS-03Restaurant Revenue ReconciliationRestaurants & delivery-heavy kitchensOpen →FS-04Membership Retention HQGyms, studios & membershipsOpen →FS-06Insurance Renewal EngineIndependent insurance agenciesOpen →FS-07Multi-Location Franchise HQFranchisors, 5–50 locationsOpen →FS-08Brokerage Transaction CoordinatorBrokerages & 5–20 agent teamsOpen →

Live build queue — reserve your position

Get this built for your business.

Same system, skinned and configured for your contracting business. See your price estimate, queue position, and start date instantly — a 25% deposit locks in your spot and is credited in full toward your project.

Get This Built For My Business

Refundable if, after a quick call, it's not the right fit. Want it sooner? You can expedite for a small additional fee.